Preschool billing software that matches your enrolment
Stop fixing invoices in spreadsheets. Classroom connects fee plans, tuition invoices, and parent payment history to the same system you use for attendance and daily reports.
Preschool billing software (also called childcare billing software or daycare payment software) automates the work your office does every month: recurring tuition, ad-hoc fees, late reminders, and clear statements for families.
When billing lives in a different tool from attendance and parent communication, staff re-type enrolment changes and parents call to ask “Did you get my payment?” Classroom.so keeps billing in the same platform as check-in, daily reports, and your parent portal.
What preschool billing software should do
- Fee structures — full-day, half-day, extended care, and custom line items
- Recurring invoices — monthly or term-based, generated from enrolled children
- Payment tracking — record cash, bank transfer, and online payments with history
- Parent visibility — families see balances and invoices in the portal
- Enrolment sync — when a child joins or leaves, billing updates without manual edits
How Classroom handles tuition and fees
Classroom is childcare management software with native billing—not a bolt-on accounting export. Directors set fee structures once, generate invoices from live enrolment, and share statements through the parent portal families already use for daily reports.
Pricing scales with your roster: a free plan for up to 15 enrolled children, then paid plans from RM 99/month (50 children included, RM 4 per additional) with staff and parent accounts included.
Billing + communication = fewer payment disputes
Parents trust invoices they can see next to their child's attendance and daily report. When a fee question arrives, your team points to one system—not three inboxes and a spreadsheet.
Read our blog post on tuition, invoices, and parent payments for a practical rollout checklist.
Compare billing-focused platforms
Centres often compare Brightwheel, Procare, and regional tools like LittleLives. For a full comparison—including multi-branch support and Southeast Asia pricing—see our childcare management software guide or Classroom vs Brightwheel.
Frequently asked questions
- What is preschool billing software?
- Preschool billing software automates tuition invoices, fee plans, payment tracking, and parent statements. It connects enrolment data to billing so when a child joins, changes schedule, or withdraws, invoices update without spreadsheet fixes.
- How much does childcare billing software cost?
- Pricing is usually per enrolled child or a flat centre fee—ask each vendor for a 12-month total at your enrolment. Classroom includes billing on paid plans from RM 99/month (50 children included) with a free tier for up to 15 children.
- Can parents pay invoices through the same app as daily reports?
- Yes. Classroom links tuition invoices, payment history, and reminders to the parent portal families already use for daily reports and announcements—so billing is not a separate system.
Have anymore questions?
Chat with someone on our sales team who can help you find the right plan for your needs.